What is Kuali Financial System?

Kuali (ku-wah'-lee)

1. A wok, a humble but important kitchen utensil.

2. The growing community of universities, colleges, businesses, and other organizations that have partnered to build and sustain open-source administrative software for higher education, by higher education. Kuali software is designed to meet the needs of all sizes of institutions, from land-grant research universities to community colleges. The members of the Kuali Community share a common vision of open, modular, and distributed systems for their software requirements. Kuali software is released under the Educational Community License. Kuali Financial System (KFS)is a comprehensive financial software. KFS is one of the systems supported by the Kuali Foundation, a consortium of Colleges and Universities, of which University of Maryland, College Park is a major participant.  The Kuali systems are open and community-sourced ERP systems and support a wide range of campus operations. KFS is a suite of software built with modular architecture so an Institution can implement only those functional elements they need.

Kuali Financial System (KFS) Modules

Chart of Accounts - The KFS relies on a variety of Chart of Accounts (COA) tables to function. These tables define the attributes and values used by the system to validate transactions. They also control the often complex relationships between elements in the Chart of Accounts that must be leveraged for internal and external reporting.

The PHR Unit Code in KFS will be the Organizati
on Attribute: Chart + Organization (Executive) + Organization (Division) + Organization (School) + Organization (Department) + Organization (Dept-Sub Department).

Financial Processing - The Financial Processing (FP) module of the Kuali Financial System (KFS) allows users to create and maintain various journal voucher documents that support central financial operations.

Purchasing and Accounts Payable - The Purchasing and Accounts Payable (PURAP) module allows users to request materials and services, generate and transmit purchase orders, and process invoices and credit memos received from vendors. The requisition, purchase order, payment request, purchase order amendment, and credit memo documents use the workflow component for document approval followed by encumbrance and expense entries in the General Ledger as required.

Capital Assets - The KFS Capital Asset Management (CAM) module allows you to track assets purchased through your institution's financial system, assets received as gifts, and assets that have been transferred or even found. This module handles records for a wide variety of both capital and non-capital assets - art and museum objects, buildings, bonds, infrastructure, land, land improvements, leasehold improvements, library books, movable equipment, etc. CAM e-docs allow you to create, maintain, and retire asset records. Additionally, the system can create asset records from data collected on financial transaction documents in other modules. The system also provides several documents to assist your organization with inventory management and other aspects of managing assets. In the KFS, the Capital Asset Builder (CAB) is the asset creation module for tracking movable capital and non-capital additions. This module collects information from both the General Ledger and the Purchasing module in order to create assets, add payments to them, and apply credits as well.

Labor Distribution - The Labor Distribution module, which sits between an institution's payroll system and the G/L, manages the accounting aspects of compensation-related expenses such as salaries and benefits. Whereas an implementing institution is responsible for populating the Labor Ledger tables from a payroll system, the Labor Distribution module allows users to post salary transfer, benefit transfer, Labor Ledger correction process, and Labor Journal Voucher entry e-docs to make necessary adjustments to the Labor Ledger records. Labor Ledger changes that affect your G/L are also passed through and posted to the G/L. The Labor Distribution module also generates mass transactions to update beginning balances during the year-end process. All of these labor distribution processes are especially important in recording compensation records accurately in the accounting books.

KFS Reporting

There are five categories of reports:

    1. Enterprise - reports that are used by the campus business community. These are reports similar to what is currently on FRS Web.
    2. Central - reports that are used by the Comptroller's Office.
    3. Control - reports produced from the nightly KFS Batch processes.
    4. Downloads - Financial downloads
    5. Historical - FRS Web, FAS Web, PRO Web. Access to these reports are from the KFS Reporting Menu. The menu and reports are protected by the University of Maryland's Central Authentication Service (CAS).
Web Accessibility - Office of the Comptroller All rights Reserved 4100 Chesapeake Building, College Park, MD 20742