The University of Maryland | Office of the Comptroller

Welcome to the Kuali Financial System!

The Kuali Financial System (KFS) is used to process accounting transactions, purchasing and accounts payable, asset management, labor distribution as well as other financdial functions. The data from KFS is exported to JasperSoft for the creation of University reports such as account transactions, month end, encumbrances, statement of payroll charges and a large selection of other financial reports by division, department, sub-department and account that are accessed through KFS Web. KFS is accessible by the staff for the University of Maryland, College Park (UMCP), University of Maryland, Eastern Shore (UMES), University of Maryland Center for Environmental Science (UMCES), and University of Maryland System Office (USMO).

FY25 Monthly Accounting Closing Schedule

Month End Day of the Week Date Payroll Pay Periods Included

July Wednesday 07/31/2024 PP01

August Friday 08/30/2024 PP02; PP03

September Monday 09/30/2024 PP04; PP05; PP06

October Friday 10/31/2024 PP07; PP08

Kuali Financial System (KFS) Closing Schedule

Date Description

Friday 10/4 Accounts Payable,
Last day to

Receive Non-employee travel expense statements, DVs and Vendor invoices.

Wednesday 10/9 Kuali Research (KR),
Last day to
Make changes in Kuali Research that add new sponsored accounts or modify existing sponsored accounts in KFS.

Friday 10/11 Chart of Accounts
Last day to

Add new KFS account (non-sponsor)

Add new KFS Org Code

Add new KFS Object Code

Modify existing KFS account (non-sponsor)

Modify an existing KFS Org Code

Modify existing KFS Object Code

Add or modify Sponsor Accounts in KFS (partner institutions)

Add or modify Account Delegates

Monday 10/21 Last day to

Submit KFS Budget Amendments (BAs) (Labor Operating Budget Amendment, Position Budget Amendment)

Initiate a New Vendor Request or Update an existing Vendor

Friday 10/25 Last day to

Submit KFS Financial Documents (DI, GEC, AV, JV, IB, SB, TOF, ST, LLIV)

Create Customer Invoices in KFS

Tag and Approve assets

Submit and approve delegated and Shell Shop (non-office supplies) requistitions. (All univerisity approvals must be completed by this date.)

Wednesday 10/30 All Financial Processing Documents that have been submitted but not fully approved will be automatically disapproved in KFS.

All Payment Requests (PREQs) not approved by Fiscal Officers will be automatically disapproved in KFS.

Last day to submit a Report of Cash Collection & Deposit to SFSC.

Thursday 10/31 KFS set Read Only

Financial Processing will resume in Workday on November 15, 2024.

Web Accessibility - Office of the Comptroller 4100 Chesapeake Building, College Park, MD 20742

FY25 Monthly Accounting Closing Schedule
Month End	Day of the Week	Date	Payroll Pay Periods Included
July	Wednesday	07/31/2024	PP01
August	Friday	08/30/2024	PP02; PP03
September	Monday	09/30/2024	PP04; PP05; PP06
October	Friday	10/31/2024	PP07; PP08

Kuali Financial System (KFS) Closing Schedule
Date	Description
Friday 10/4	Accounts Payable, Last day to Receive Non-employee travel expense statements, DVs and Vendor invoices.
Wednesday 10/9	Kuali Research (KR), Last day to Make changes in Kuali Research that add new sponsored accounts or modify existing sponsored accounts in KFS.
Friday 10/11	Chart of Accounts Last day to Add new KFS account (non-sponsor) Add new KFS Org Code Add new KFS Object Code Modify existing KFS account (non-sponsor) Modify an existing KFS Org Code Modify existing KFS Object Code Add or modify Sponsor Accounts in KFS (partner institutions) Add or modify Account Delegates
Monday 10/21	Last day to Submit KFS Budget Amendments (BAs) (Labor Operating Budget Amendment, Position Budget Amendment) Initiate a New Vendor Request or Update an existing Vendor
Friday 10/25	Last day to Submit KFS Financial Documents (DI, GEC, AV, JV, IB, SB, TOF, ST, LLIV) Create Customer Invoices in KFS Tag and Approve assets Submit and approve delegated and Shell Shop (non-office supplies) requistitions. (All univerisity approvals must be completed by this date.)
Wednesday 10/30	All Financial Processing Documents that have been submitted but not fully approved will be automatically disapproved in KFS. All Payment Requests (PREQs) not approved by Fiscal Officers will be automatically disapproved in KFS. Last day to submit a Report of Cash Collection & Deposit to SFSC.
Thursday 10/31	KFS set Read Only Financial Processing will resume in Workday on November 15, 2024.

ANNOUNCEMENTS

Reminder: Friday October 11th is the last day to:

Add new KFS account (non-sponsor)
Add new KFS Org Code
Add new KFS Object Code
Modify existing KFS account (non-sponsor)
Modify an existing KFS Org Code
Modify existing KFS Object Code
Add or modify Sponsor Accounts in KFS (partner institutions)
Add or modify Account Delegates

The user access to add and/or modify abilities will be removed effective at 3:00 PM on Friday

KFS/FDM Chart of Accounts

Please review each of your KFS Accounts and perform appropriate clean up, including ensuring the fiscal officer, account supervisor and account manager are correctly assigned.

Quick Tips Guide for New Portal

How to get Administrative Portal Menu

How to View Obsolete Reports

How to get Histroric KFS Reports Menu

Directions for removing Travel and PO Encumbrances can be found on these links:

Travel Encumbrance Removal

PO Encumbrance Removal

Month End Notice:

KFS September month was completed successfully for all campuses. The system and the reports are now available.

Training:

KFS Training is no longer available. The KFS UPK Online Tutorials and the KFS Training Manuals are still available under the training tab on this webpage. If you have any questions or need help with specific documents in KFS, please email KFS Support kfs@umd.edu.